Saudi Modern Packaging Company

PRINTOPACK MANAGEMENT

The Printopack has a professional approach for production and Management in a very systematic way, its all the work is done step by step to achieve the optimal productivity from the utilization of the manpower and the machine for achieving the same goal of maximum achievement of the target of production, we have a professional team of experts in different field of marketing, production and other technical people to handle the affairs more technically and scientifically to reach towards the goal.

Mr. Ahmed Ali Al Marbae is the Managing Director of the company Saudi modern Packaging Co Limited ,he is man with Vision and Mission. A man aware with the latest development of the Packaging Industry in relations with the global developments and new challenges for the industry, his hard working and vision of future has brought the company to an Apex position in Packaging in Saudi Arabia.

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The Office of the MANAGING DIRECTOR :

The esteemed office of the managing director is the apex of the organization, and from here all the decision regarding the production, Import export, management and each and every affair of the company is controlled, through the General Manager Mr. Bakr Ali Al Marbae

The Office of the GENERAL MANAGER

The office of the General Manager has further delegated the different work and powers to the concerned managers who report to him time by time to aware the office regarding the developments and problems so that it could be solved at the earliest, also its helps the top authorities in having information on tips regarding the day to day affairs of the company. general manager of the company is in direct touch will all the departmental head of the organization to work smoothly he has further divided the work load in different section according to the nature of the job, the main section of the organization under the general manager office is as follows :

1- Sales

2- Purchase controller

3- Administrative Manager

4- Quality control Manager

5- Finance Manager

6- Technical Manager

7- Development & Follow up Manager

Each of the sections of the organization has a head or manager to lead his team in a creative way for the betterment of the company and the head is responsible to inform the general manager about the progress of the organization, here the general manager receives the feedback from the manager and take decisions necessary also he further discuss and inform the same to Managing Director for his information and views for any decision or policy has to be implemented of amended what ever is required.

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1- SALES DEPARTMENT

Sales department plays a key role in establishing the business it is the main section of the organization , nothing can be done if this section will not be doing the job well, for convenience of this section and the importance it is divided into TWO sections LOCAL SALES and EXPORTS The local sales department is responsible for doing business in the Kingdom of Saudi Arabia the sales of Jeddah is controlled from the head office itself where as for convenience for the customers sales departments has one more sections at Riyadh .

The second department of the SALES is EXPORTS SALES further the EXPORTS is divided into two branches Arab country export division and the second section looks after Africa, Europe and ,Asia headed by the highly qualified Managers and coordinators to assist them in smooth functioning of the business , The working of the export division is to do marketing for the company product in foreign countries and to develop of business and provide the customer the best satisfaction and services from the company side.

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The brief description of the Export business is

1- Exploring the customer for the product

2- Meetings and procurement of the business

3- Design on CD will be received

4- Development of the design in GRAPHIC department

5- Follow ups In PRE-PRESS department

6- After production the material has to be packed as per specifications of packing also the standards size of the containers is to be considered

7- If it is Air shipment the pallet size will be 100 X 100 X 1.4

8- By sea the pallet size will be 100 X 120 X 2.40 standard size

9- Preparation of Export documents, shipment inspection, packaging, stuffing of the container, and all other documents is responsibility of the export division.

The division of Exports responsible for Arab countries is under a manager and two coordinators who assist him in his work The second section also which is responsible for exports in Asia, Africa and Europe is also under a manager and there is one coordinator who assist him in the office .

2- PURCHASE DEPARTMENT

This section of the organization "printopack" is responsible for purchasing of the raw material required for the company the purchase department has a set of formalities and rules according to that is work , for the smooth functioning of the same section it is further divided in to two sections namely

A- INTERNATIONAL PURCHASE

B- LOCAL PURCHASE

what ever is required and needs as per the nature of purchase it goes to the section concerning to it and the section will go ahead to fix the job as soon as possible.

3- ADMINISTRATIVE DEPARTMENT

The Administrative section is responsible to look after the administrative affairs of the company also this section is responsible for the dealing with the government on behalf of the company in matters related to Labor Ministry , this section is under a manager where the two persons are to help him one is responsible for general relations and the other one is his personal secretary.

4- QUALITY CONTROL DEPARTMENT

This department is responsible for the quality control of the raw material as well as finished goods the department is headed by a Manager and technicians who assist him in his work, the QC section of raw material has a raw material inspector who checks and keep an eye on the raw material after going through different tests to assure the quality of the products, in this section a lab is maintained equipped with different modern Technology based machines for testing of the product and raw material. The second section looks after the production and the supervisors are present in the department in shifts to cover the 24 hours production in the factory.

The QUALITY CONTROL departments maintain certain records of the production, which is received to the department on certain fixed formats or forms which shows the different machine production reports.

The documents commonly used by the QC department is as follows which gives the complete information of the product .and materials.

5- FINANCE DEPARTMENT

The finance manager is the head of this department and he is in charge and responsible for all those sections which comes under him, like Sales accountant Cashier, Store controller, Cost accountant.

a- SALES ACCOUNTANT :-

Is for exports and local sales and they are responsible for all the documentation related to exports or sales will be furnished by him, this will be Pricing, Invoice etc etc for sales.

b- CASHIER :-

All the cash transaction of the company will be handled by him like payments, receipts, salaries etc etc

c- STORE CONTROLLER ;-

The controller is responsible for the inventory control of the store, where he has to maintain the records of material received and the finished good delivered,, raw materials details finished good detail, spare parts and item of exports and local sales

d- COSTING ACCOUNTANT:-

The costing is done for each and every jobs individually when the job is finished, this includes the various factors which is to be considered . The total input of the Raw material films, consumption of the ink, wastage of the production and finally the finished product to calculate what is the actual profit or loss if any this process of costing is done for every job is completed and the report is given to the technical manager.

6- DEVELOPMENT & FOLLOW UP DEPARTMENT

This department has a manager ,it is technical post solving the problems of all other sections like stores, or if any thing between QC and production, depending upon the situation, it also look for the opportunities for the betterment of the section in such conditions the follow up the problems and its solution implementation to achieve the best result out of it. The Development and follow-up manager looks after the problems and its solution working with shoulder to shoulder efforts to achieve the best for the organization.

7- TECHNICAL DEPARTMENT

Under the technical Department there are certain sub-section and the technical department works as their head and keep any eye and control over the following department. Planning, Production, Maintenance, Pre-Press section, Ink section. functions of the sub-sections will be discussed in brief under each headings.

a- Planning Manager

The planning manager looks after the various things in the organization, He is responsible for Purchasing the raw material, Receiving orders from the sales section after receiving the orders from the sales he passes out the same to the production department. He plans about the machine and all about its working and jobs.

b- Production Manager

He is responsible for the matters related to the production of the job, utilization of the machines , arranging the material from the stores the required quantity and the ink also the other things to be done related the production of the job assigned, The production manager is assisted by the supervisors the team of the manager looks after all the matter like printing, laminations, slitting etc etc The documents he uses are discussed below in brief,

c- Maintenance Manager

maintenance manager is under the technical manager and under him is a team looks after the safety & security , maintenance of the machinery and also the main equipments of safety in the premises of the factory.

d- Pre-Press Manager

This managers who looks after all the pre activities of the production, it starts from the customer satisfaction, approval for printing, in this section the design is developed and send to the customer for the approval from the customer once it is approved the graphics section split the design in colors according to the printing requirements then the final design is transferred to the related section , flexo or roto what ever the case is.

The two important documents used by them is:-

1-Flexo proof sheet

2-Headford Approval (Internal Assessment)

The details regarding the printing and other things related to the same is discussed and verified at several stages before the final approval.

e- INK MANAGER

INK department is a very technical section of the organization which play the most important role in the field of printing it is this department which is responsible for the purchase of ink its quality assurance , color matching also it looks after the inventory of the ink store and management there are others to assist the managers who works in day and night shift to achieve the desired result.